Privacy Policy

Privacy Policy

Last updated: September 2026

Project Everyone is committed to protecting your privacy and handling your personal information responsibly and transparently.

This Privacy Policy explains how we collect, use and protect personal information when you visit our website, contact us or otherwise interact with us.

1. Who we are

Project Everyone is a not-for-profit communications organisation registered in England and Wales.

Project Everyone
Company number: 09382406
C/O Portobello Studios
First Floor
138 Portobello Road
London
W11 2DZ
United Kingdom

Email: info@project-everyone.org

For the purposes of UK data protection law, Project Everyone is the data controller responsible for the personal information described in this Privacy Policy.

2. Information we collect

We may collect personal information that you provide directly to us, including when you complete a contact form or contact us by email.

This may include:

  • Your first and last name

  • Your email address

  • The contents of your message or enquiry

  • Any other information you choose to provide to us

We may also collect limited technical information when you use our website, such as:

  • Your IP address

  • Browser and device information

  • Pages you visit

  • How you arrived at our website

  • How you interact with the website

  • Approximate geographic information

Some of this information may be collected through cookies and analytics technologies.

3. How we use your information

We may use your personal information to:

  • Respond to enquiries submitted through our website

  • Communicate with you about our work, projects or potential partnerships

  • Manage our relationships with partners, suppliers and other organisations

  • Operate, maintain and improve our website

  • Understand how visitors use our website

  • Protect the security and integrity of our website

  • Comply with legal or regulatory requirements

We will only use personal information for the purposes for which it was collected unless we reasonably consider that we need to use it for another compatible purpose.

4. Our lawful basis for using your information

Under UK data protection law, we must have a lawful basis for processing personal information.

Depending on the circumstances, we may rely on:

Legitimate interests
Where it is necessary for our legitimate interests, such as responding to enquiries, managing our relationships, operating our organisation and maintaining the security of our website.

Consent
Where you have given us permission to process your information for a particular purpose. This includes the use of non-essential analytics cookies such as Google Analytics.

Where we rely on consent, you can withdraw your consent at any time.

Legal obligations
Where we need to process information to comply with a legal or regulatory requirement.

Contractual purposes
Where processing is necessary to take steps at your request before entering into an agreement or to fulfil an agreement with you.

5. Contact forms

When you submit a contact form through our website, we collect the information you provide so that we can respond to your enquiry.

We will not use information submitted through our contact form for unrelated marketing purposes unless you have separately agreed to receive such communications.

We may retain correspondence where reasonably necessary to keep a record of our communications and manage ongoing relationships.

6. Google Analytics

We use Google Analytics to help us understand how people use our website.

Google Analytics may collect information such as the pages you visit, how long you spend on the website, the device and browser you use and how you arrived at the website.

We use this information to understand website performance, identify areas for improvement and better understand how visitors engage with our content.

Google Analytics uses cookies and similar technologies. Where required by law, Google Analytics will only be activated after you have given your consent through our cookie consent controls.

You can change or withdraw your cookie preferences at any time using the cookie settings available on our website.

Google may process information on our behalf in accordance with its own privacy and data protection terms.

7. Cookies

Cookies are small files placed on your device when you visit a website.

Our website may use:

Strictly necessary cookies
These are required for the website to operate correctly and do not require your consent.

Analytics cookies
These help us understand how visitors use our website. We will ask for your consent before setting non-essential analytics cookies.

You can accept, reject or manage non-essential cookies through the cookie controls displayed on our website.

You can also control cookies through your browser settings, although disabling certain cookies may affect how some parts of the website function.

8. Who we share your information with

We do not sell your personal information.

We may share information with trusted third-party suppliers where necessary for them to provide services to us, including:

  • Website hosting providers

  • Website developers and technical support providers

  • Email and communications providers

  • Analytics providers, including Google

  • IT and security providers

  • Professional advisers where appropriate

These organisations may only use personal information in accordance with our instructions or their obligations under applicable data protection law.

We may also disclose personal information where required to do so by law or where necessary to protect our legal rights.

9. International data transfers

Some of the third-party services we use may process information outside the United Kingdom.

Where personal information is transferred internationally, we take appropriate steps to ensure that suitable safeguards are in place in accordance with UK data protection law.

These safeguards may include recognised adequacy arrangements or approved contractual protections.

10. How long we keep your information

We only retain personal information for as long as reasonably necessary for the purpose for which it was collected.

The length of time we retain information may depend on the nature of our relationship with you, the purpose for which the information was collected and any legal, accounting or reporting requirements.

Contact enquiries and correspondence will generally be retained only for as long as reasonably necessary to deal with the enquiry and maintain an appropriate record of our communications.

Analytics information is retained in accordance with the retention settings configured within our analytics services.

When personal information is no longer required, we will securely delete or anonymise it where appropriate.

11. How we protect your information

We take reasonable technical and organisational measures to protect personal information against unauthorised access, loss, misuse, alteration or disclosure.

Access to personal information is limited to people and service providers who reasonably need access to it for legitimate purposes.

12. Your data protection rights

Depending on the circumstances, UK data protection law gives you a number of rights in relation to your personal information.

These may include the right to:

  • Ask for a copy of the personal information we hold about you

  • Ask us to correct inaccurate or incomplete information

  • Ask us to delete your personal information

  • Ask us to restrict how we use your information

  • Object to certain uses of your information

  • Ask us to transfer information to you or another organisation in certain circumstances

  • Withdraw your consent where we rely on consent to process your information

These rights are not absolute and may not apply in every circumstance.

If you would like to exercise any of these rights, please contact us at info@project-everyone.org.

13. Complaints

If you have concerns about how we use your personal information, please contact us in the first instance so that we can try to resolve the issue.

You also have the right to raise a complaint with the Information Commissioner’s Office, the UK’s data protection regulator.

Information Commissioner’s Office
Website: www.ico.org.uk
Telephone: 0303 123 1113

14. Links to other websites

Our website may contain links to websites operated by third parties.

We are not responsible for the privacy practices or content of third-party websites. We recommend reviewing the privacy policy of any external website you visit.

15. Changes to this Privacy Policy

We may update this Privacy Policy from time to time to reflect changes to our website, the services we use or applicable laws and regulations.

Any updated version will be published on this page and the date at the top of the policy will be updated accordingly.

16. Contact us

If you have any questions about this Privacy Policy or how we handle personal information, please contact:

Project Everyone
C/O Portobello Studios
First Floor
138 Portobello Road
London
W11 2DZ
United Kingdom

Email: info@project-everyone.org